What is skills mapping and why is it important?


Skills mapping: what is it and why do you need it?

How informed are you about the skills and competencies of your staff? And if you thought it was enough to be able to recognize organized or team-oriented employees, you are wrong. We’re talking about quantifiable information that you can use to make data-driven decisions and effectively promote employee performance and development within your organization. If you don’t have immediate access to this data, then the skills mapping process is critical to the success of your business. But what is skills mapping? In this article, we’ll answer that question and look at the key benefits you need to know about.

What is skills mapping?

Let’s start this article by defining this term which has gained popularity in the business world in recent times. Skills mapping refers to the process of identifying an employee’s skills (technical and soft), knowledge and abilities within their role in an organization. Once this information is collected, it is then visualized using a skills matrix or, in other words, a visual grid. Presenting data in this way helps companies compare available skills with those needed. As a result, it makes skills and knowledge gaps more visible so that leaders can take steps to improve their company’s employee training strategy.

6 main benefits of skills mapping for an organization

1. Identify skills gaps

Skills mapping can help you identify skills or competencies that are missing from your organization’s arsenal, whether at the individual level, team level, or company-wide. The skills your employees lack could be preventing them from performing at their best in their role and your company from achieving its goals. You don’t want your hard work to go to waste just because of a few skill gaps that could have easily been filled with training. It is therefore essential that you know which areas need improvement and quickly create a training plan to address them.

2. Create more effective career paths

To achieve higher levels of retention and satisfaction, employees need a goal to work toward. Whether it’s growth in their current role or a promotion, they need to know there is a plan in place for their future. Skills mapping can provide you with the tools to achieve this by highlighting not only gaps and areas for improvement, but also an employee’s strengths. This information will be invaluable in creating a career development path that clearly outlines the steps each employee should take to advance their career in a way that best suits their strengths and weaknesses.

3. Monitoring employee development

Tracking employee performance provides tons of valuable data to the L&D department on employee training strategy. For example, it highlights employees who need additional training, skills that need to be added in the future, types of changes that need to be implemented to maximize training effectiveness, and more. Moreover. You can easily collect this data by performing skills mapping at fixed time intervals, such as every quarter or six months, and comparing the results. You can also use the skills matrix as a visual reference when providing feedback to your employees to help them better understand the steps they need to take moving forward.

4. Improve the hiring process

When you know the exact skills and competencies required by each position, it is much easier to find the right candidates for a job opening. Skills mapping can help the HR department create a much more accurate job posting, as well as screen resumes faster and more efficiently. Ultimately, skills mapping not only streamlines the recruitment process but also significantly increases its chances of success. Hiring people with the right skills minimizes the need for extensive training during onboarding and reduces overall costs associated with recruiting.

5. Achieve efficient resource allocation

Knowing how to match staff to appropriate roles is essential to being a good leader. Skills mapping will give you access to each employee’s capabilities so you can assign them the right task or project and reduce errors. Additionally, you will be able to create teams with complementary skills, increasing productivity and efficiency. Skills mapping can also highlight potential successors for critical roles within the organization. By being proactive, you can ensure that the transition will go smoothly when the time comes for someone to leave the organization.

6. Promote employee engagement and satisfaction

As we mentioned earlier, skills mapping is a valuable tool for improving employee morale. On the one hand, this keeps employees interested on a daily basis, because it allows them to find the position that best suits their knowledge and skills. Additionally, by identifying your staff’s training needs and aligning them with their goals for the future, you can create learning and development opportunities that perfectly fit their knowledge gaps, without losing time to make them more effective in their roles. Overall, skills mapping can create a supportive work environment where employees feel valued and supported by their organization.


Running a successful business means using your human resources in the best possible way. And to achieve this, you must know the strengths and weaknesses of each person and take the necessary measures to develop them. In this article, we have discussed skills mapping, the most effective tool to help you identify the skills and competencies needed within your organization and compare them with existing ones. This process reveals all the actions you need to take to optimize your company’s employee training strategy and drive employee efficiency and engagement.


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